The trade lifecycle, run by agents that know your contracts.

Poll Agiblocks for ready-to-settle trades and open a case per trade.

1. 1.1Read Agiblocks trades in the desk’s ReadyToSettle queue and capture trade reference, commodity, counterparty, contracted quantity, currency, and delivery term.
2. 1.2Open a working record for each trade selected by the settlements specialist (ex: CG-SOY-2231). Preserve any exclusions from the run and keep cargoes separate even when they share a counterparty.
3. 1.3Check for an existing settlement statement or invoice against each trade reference. Resume its current stage instead of preparing a second settlement for the same cargo.

Pull the bill of lading, weight cert, and SGS quality cert from CargoDocs and fetch the contract.

1. 2.1Use the trade’s shipment references to retrieve the bill of lading, weight certificate, and quality certificate from CargoDocs. Match vessel, cargo, and shipment to the Agiblocks contract (ex: bill of lading AEG-0047).
2. 2.2Retain the document version and issue date with each source. Compare the bill of lading, inspection certificates, and any L/C requirements before treating the document set as complete.
3. 2.3Associate each SGS or Intertek certificate with its own cargo and contract quality clauses. A certificate from another shipment must not satisfy a missing-document requirement.

Compare loaded weight to contract quantity within the franchise allowance.

1. 3.1Read the contract’s settlement-weight basis and compare the matching certificate with the bill of lading. Retain loaded and contracted weights as separate MT columns in the working statement.
2. 3.2Calculate the difference between contracted and certified weight in MT and as a percentage, then compare it with the contract’s franchise (ex: 180 MT short on 50,000 MT is 0.36%, within a 0.5% allowance).
3. 3.3Use the contract’s quantity-settlement rule to determine payable weight. Retain certified quantity, tolerance result, and any authorized adjustment separately; escalate differences outside the applicable tolerance.

Read moisture, oil, protein, and FFA from the cert and apply the contract's premium / discount schedule.

1. 4.1Read each SGS parameter with its unit and test basis, then select the matching contract schedule. Evaluate moisture, oil, protein, and FFA only where applicable to the commodity and agreement.
2. 4.2Compare each result with the contract’s specification and reject bands. For an exception (ex: 10.4% protein against an 11.5% minimum), hold pricing and attach the certificate and relevant clause to the CONTRACT_MGR task.
3. 4.3After the contract manager records an allowance, claim, or rejection, follow that decision. Apply an approved allowance to the authorized quantity (ex: $4.20/MT), retaining the decision reference separately from the standard schedule.

Apply the pricing basis (futures + basis) and FX, and reconcile to the provisional value.

1. 5.1Read the pricing fixings and contract formula in Agiblocks, including futures month, basis unit, currency, and any agreed FX fixing. Do not use a current market quote in place of a contractual fixing.
2. 5.2Apply the contract’s fixed futures month and basis, converting quoted units to the settlement unit before adding quality adjustments. For example, a CBOT November fixing with a +65 basis requires the contract’s specified basis unit.
3. 5.3Compare the final value with the provisional statement line by line. Record the percentage variance, its price or quantity drivers, and the desk’s review result before accepting a difference.

Run laytime in Veson IMOS for demurrage or dispatch, and add freight per the Incoterm.

1. 6.1Open the voyage in Veson IMOS using the trade’s vessel and port-call references. Compare notice of readiness, time sheets, and allowed laytime with the governing charter terms.
2. 6.2Review countable periods and excluded time, then multiply chargeable days by the agreed rate (ex: 1.8 days × $18,500 = $33,300). Carry the result into the statement with the calculation reference.
3. 6.3Check who bears freight and delay charges under the sales contract and delivery term. Where dispatch is earned, calculate the credit under that voyage’s terms rather than reusing another cargo’s demurrage treatment.

Combine quantity, quality, price, freight, and demurrage into a settlement statement.

1. 7.1Create a settlement statement with separate quantity, base price, quality adjustment, freight, and demurrage lines. Link each amount to its contract clause, certificate, fixing, or laytime calculation.
2. 7.2Reconcile the final total with provisional invoices, deposits, and prior credits before calculating the balance due. Keep currency conversions and rounding visible in the working record.
3. 7.3Save a numbered statement revision for each cargo (ex: SS-2231, revision 1). A later allowance or disputed charge creates a revised statement instead of silently replacing the version sent.

Email the statement and resolve any differences within tolerance.

1. 8.1Use Microsoft Outlook to send the statement to the established counterparty settlement contact, with trade and statement references in the subject. Retain the sent message and attachment revision.
2. 8.2Match the counterparty’s confirmation reply to the statement reference, revision, currency, and exact figures sent. An acknowledgment of receipt is not agreement to the balance.
3. 8.3Log each disputed line against its source evidence and contract tolerance. Keep the statement awaiting confirmation until the counterparty agrees to the current revision.

On the L/C document check and counterparty confirmation, post the invoice in S/4HANA (human-approved).

1. 9.1Check counterparty confirmation and any required L/C document review for the current statement. Present the final invoice amounts and supporting records to the authorized settlements reviewer for posting approval.
2. 9.2Before posting in SAP S/4HANA, search the trade and statement references for an existing accounting document. Verify company code, posting period, currency, customer account, and approved invoice amount.
3. 9.3After approval, post the invoice and read back its accounting document reference and ledger status (ex: INV-77432). Record that reference in Agiblocks while retaining the separate Treasury payment status.

Prepare the payment instruction; the agent never releases funds – Treasury releases on value date.

1. 10.1Use the approved settlement and L/C instructions to determine the payer, beneficiary, currency, amount, and value date. Compare beneficiary details with the approved bank master rather than email instructions.
2. 10.2Prepare the Bank / SWIFT gateway instruction with the current trade, statement, and invoice references. Check for an already staged instruction under those references before saving another.
3. 10.3Route the prepared instruction to Treasury for release on value date. Keep staged, released, and bank-confirmed states separate, and attach the bank confirmation before recording completed cash settlement.